ADVERTISEMENT NO. 04/2019

The Institute for Stem Cell Science and Regenerative Medicine (inStem), Bangalore, an autonomous institute of the Department of Biotechnology, India, is seeking a reliable and task-oriented Executive Assistant to Director. The Executive Assistant will be based at Director’s Office and will be responsible for performing a number of administrative duties.

inStem (https://www.instem.res.in) shares its campus with the NCBS (www.ncbs.res.in), a premier centre for research and teaching in frontier areas of biology and CCAMP (http://www.ccamp.res.in/), created for enabling research and entrepreneurship, which together form the Bangalore Life Science Cluster. It is envisioned that synergistic associations at the biocluster will have a far greater impact on life sciences research than the sum of individual contributions from each member institution.

The Executive Assistant will work within the office and with different sections on the campus as well as campus administrative support services as required, to coordinate activities. Overall, the individual will act as the point of contact for the Director with faculty, staff, students and visitors.

Key duties include:

• Coordination of calendar and meetings involving the Director. Schedule meetings, coordinate arrangements for meetings and manage travel itineraries

• Coordinate communications, including taking calls, responding to emails and interfacing with other sections on campus

• Coordinate institutional visits to inStem by Scientific Visitors and Advisors.

• Coordinating visits and engagements with International and National Partners, which include, universities, research institutions, funding agencies, faculty or students.

• Generate reports of critical meetings.

• Maintain an organized filing system of paper and electronic documents.

• Organization of information such as confidential reports, MoUs and other documents.

• Managing information flow in a timely and accurate manner.

• Uphold a strict level of confidentiality

The posting of Executive Assistant(EA) is liable to be transferred to any other Division of the Institute/Cluster on need basis

Qualification & Experience criteria:

Essential:

1. Basic Bachelors or Master’s Degree

2. Must have worked in GP 4600 (level-7) for 4 years or 4200 (level-6) for 8 years (or equivalent with experience of working in a similar set up.

3. Applicants to the role must have:

4. Prior relevant administrative work experience

5. Academic training and basic Bachelors or Master’s Degree.

6. Experience of writing minutes, note-taking etc.

7. Well-developed time-management skills with multi-tasking abilities

8. Strong inter-personal and problem-solving skills

9. The ability to analyse, summarize and communicate information

10. Initiative, enthusiasm and a flexible approach to work

11. Strong written communication skills and intermediate office software skills

Desirable:

1. Bachelor or Master degree in life sciences

2. Experience working in networked/computerized environment and/or familiarity with a research environment/academic settings

3. Prior experience in working with senior management.

4. Experience of working in a multicultural environment

5. Well developed verbal and written communications skills

6. Familiarity with online productivity tools

AGE LIMIT: Below 30 Years for Direct Recruitment (Extant relaxations would apply in accordance with the instructions or orders issued by the Government of India) and 56 years for Deputation.

Scale of Pay: PB-2 (Rs. 9300-34800) with Grade Pay of Rs. 4800 (Level 8 of 7^th CPC). Gross Pay Rs 68,768/- (inclusive of allowances) at Bangalore.

NATURE OF APPOINTMENT: Direct Recruitment with contract for 2 years/Deputation. The selected candidate would be initially appointed on contract basis for a period of 2 years. Based upon the performance during contract period the incumbent may be considered for absorption subject to his/her outstanding performance.

Category: Unreserved

Application Fee: The following shall be the Application Fees for candidates applying for post of Executive Assistant.

Demand Draft: DD should be drawn in any nationalized Bank in favour of Institute for Stem Cell Biology and Regenerative Medicine payable at Bangalore and to be sent along with your application.

HOW TO APPLY: Applications in the following format along with copies of all relevant certificates should be submitted in a sealed cover superscribing the post applied for on the envelope and sent to the Officer on Special Duty, Institute for Stem Cell Biology and Regenerative Medicine, GKVK Post, Bellary Road, Bangalore – 560 065, within Fifteen (15) days from the date of Advertisement in the Employment News.

Candidates already in employment in Government, Public Sector Units & Autonomous Bodies must submit No Objection Certificate (NOC) from their employer at the time of interview.

FORMAT OF APPLICATION

An application package consisting of the following information should be submitted to the Head Administration by hard copy. Incomplete applications will not be considered.

1. Full Name 2. Address for Correspondence 3. Permanent Address 4. Nationality 5. Date of Birth 6. Educational Qualifications with complete details 7. Experience with complete details 8. Area of Specialization 9. Names, Addresses, Telephone Numbers, Fax Number and Email Address of three Professional Referees (one must be a Direct Supervisor) who have supervised work in the recent past. 10. Scale of pay and Basic pay drawn with details of allowances and total emoluments drawn 11. Any other relevant information 12. Recent Passport Size Photograph. 13. A one-page description (~500 words) of why you believe you are an appropriate candidate for the role

The Institute at its discretion may relax the essential conditions regarding qualifications and age in case of deserving candidates with outstanding experience and proven ability.

inStem reserves the right to fill or not to fill the post advertised. Only candidates called for interview will be informed of the result and no interim correspondence shall be entertained

The advertisement is likely to appear in the Employment News of 13.07.2019 edition.